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Procurement AI Readiness Checklist

Use these questions to prepare your team for a practical discussion about AI.

1. Business Priorities

□ We can describe the procurement problem and affected users.
□ We have a baseline and an agreed measure of success.
□ We have identified a sponsor and accountable owner.

2. Data and Information

□ We know which sources are authoritative and who owns them.
□ Data quality, access rights and update processes are understood.
□ Confidential, personal and sensitive information is identified.

3. Process and Technology

□ The current process and key exceptions are documented.
□ Existing systems and integration constraints are known.
□ Our technical team has reviewed tool and security requirements.

4. Governance and Evaluation

□ Acceptable use, privacy and human oversight are defined.
□ Test scenarios include incorrect answers, missing data and access restrictions.
□ We have acceptance criteria, escalation paths and a monitoring plan.

5. People and Adoption

□ Users can participate in discovery and UAT.
□ Training and support responsibilities are assigned.
□ We have time and resources for a bounded pilot.

Choose a Practical Next Step

Record each item as Yes, Partly or No, with evidence and an owner. Address critical data, privacy or access gaps before a pilot. Use the remaining gaps to guide discovery; this checklist is not an audit, certification or implementation approval.

SuRe Procurement — Making AI practical for procurement

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